Reserve Your Slot

Jr. Nationals 2026 Media Services Waiver and Release Agreement By signing below, I, as the parent or legal guardian of the named athlete, agree to the following terms in connection with the Premium Media Service provided by the University of Calgary Martial Arts Club ("UofC Martial Arts") at the Karate Canada Junior National Championships 2026. 1. Media Capture and Use I consent to UofC Martial Arts and its contracted media providers (Brook and Lens and Macleod Media, and any additional crew brought on through Macleod Media) capturing photographs and video footage of my athlete during the Junior National Championships 2026. 2. Ownership and License The captured and edited media is the shared property of UofC Martial Arts, the contracted media providers, and the athlete's family. UofC Martial Arts and the media providers retain the right to use the media for portfolio, promotional, and marketing purposes, including on social media and websites. The athlete and their family may use the media for any personal or commercial purpose, including on social media, for sponsorship, and for personal branding. 3. Karate Canada Collaboration Karate Canada may, at its sole discretion, choose to create collaboration posts with selected athletes using this media. Such collaboration is not guaranteed and is determined solely by Karate Canada. 4. Deliverables UofC Martial Arts commits to delivering the specific package deliverables as described in the purchased package. Video clips will be targeted for delivery within 72 hours of the athlete's competition day — we will do our best to meet this timeline, and in some cases clips may be sent the same day directly from the tournament. Photos will be delivered within a few days where possible, and in all cases within one week of the event. These are best-effort targets and not hard guarantees. The Professional Highlight Reel add-on, if purchased, will be delivered within 14 days of the event. Minimum deliverables are guaranteed regardless of competitive result. Semi-final and medal coverage is conditional on the athlete advancing to those rounds. 5. Refund Policy All purchases are final. Refunds will only be issued in the event that UofC Martial Arts and its contracted media team fails to deliver the minimum package deliverables as described. If minimum deliverables are not met, a partial refund will be issued proportional to the portion of deliverables not provided. Creative style, clip selection, music choice, and editing decisions are at the sole discretion of the media team and do not constitute grounds for a refund. Coverage is provided by a coordinated media team across multiple tatamis. While every effort is made to capture all registered athletes, simultaneous matches, scheduling overlaps, and tournament flow may result in limited coverage in certain instances. Minimum deliverables remain guaranteed. Missed coverage due to athlete absence, late arrival, schedule changes, bracket conflicts, or failure to notify the media team of competition times does not constitute grounds for a refund, provided reasonable efforts were made to capture the athlete. Refund requests must be submitted within 30 days of media delivery. 6. Highlight Reel Revisions Each delivered highlight reel includes one minor revision at no additional cost (for example, a small timing adjustment or a single clip swap). Additional revisions, major re-edits, or substantial creative changes may be subject to additional fees and/or billed time. 7. Vertical Video Format I acknowledge that all video will be filmed in vertical format, optimized for social media display. 8. Circumstances Beyond Reasonable Control I acknowledge that UofC Martial Arts and its contracted media providers are not liable for failures or delays in delivery caused by circumstances beyond their reasonable control, including but not limited to: power outages, venue infrastructure failures, internet or network outages, severe weather, venue access restrictions imposed by Karate Canada or the Edmonton Expo Centre, fire, emergency, pandemic, transport disruption, or any other force majeure event. Where such circumstances prevent delivery of the full package, UofC Martial Arts will work in good faith to deliver what is possible and will issue partial or full refunds where appropriate. 9. Equipment and Technical Failure I acknowledge that photography and videography involve equipment that may fail, malfunction, or produce corrupted files despite reasonable precautions. This includes but is not limited to camera failure, memory card corruption, battery depletion, storage drive failure, software errors, and data transfer issues. UofC Martial Arts and its contracted media providers maintain reasonable redundancy and backup practices, but are not liable for losses caused by equipment or technical failure that occur despite such practices. If equipment failure results in failure to deliver the package, UofC Martial Arts will issue a proportional refund. 10. Crew Availability The media service relies on specific contractors and any additional crew activated through Macleod Media. In the event of illness, injury, or emergency affecting a crew member on the day of the event, UofC Martial Arts will make reasonable efforts to arrange replacement coverage, including through the pre-arranged Edmonton-based contractor on standby. Where replacement is not possible and coverage is affected, refunds will be issued proportional to the coverage provided. 11. Scheduling and Bracket Conflicts I acknowledge that at a multi-ring tournament, simultaneous matches across different rings can create coverage constraints. UofC Martial Arts has designed its crew deployment to handle peak concurrent demand based on registration data and the published draw, but in rare cases involving extreme bracket clustering or late-registration surges, minor coverage gaps may occur. Minimum deliverables remain guaranteed regardless. 12. Athlete Conduct and Disqualification If the athlete is disqualified, withdraws, or otherwise does not compete in a registered division before UofC Martial Arts has captured the minimum deliverables for that division, no refund is owed for the division in question. Where minimum deliverables have been captured before disqualification, the package is considered fulfilled for that division. 13. Privacy Personal information provided at registration will be used solely for the purposes of coordinating media coverage and delivery, and will not be shared with third parties outside of the crew assigned to this service. 14. Minor Athlete Consent I confirm that I am the parent or legal guardian of the above-named athlete and that I have the authority to consent to the terms of this release on their behalf.